Academic Structure

The Academic Structure settings let you configure grade levels, academic years, and sections - the foundation for creating classes.

Accessing Academic Structure

Go to Settings > Academic Structure from the settings home page.

The page has three sub-tabs:

Academic Levels

Academic levels define the grades or year levels your institution offers.

Examples:

• Grade 1 through Grade 12 (K-12 schools)
• Year 1 through Year 4 (universities)
• Batch 1, Batch 2 (coaching centers)

Creating an Academic Level

Field	Required	Description
Name	Yes	Display name (e.g., "Grade 10")
Code	Yes	Short code (e.g., "G10")
Order	Yes	Sort order for display (lower numbers appear first)

Academic Years

Academic years define the time periods for your school terms.

Examples:

• 2025-2026
• April 2025 - March 2026

Creating an Academic Year

Field	Required	Description
Name	Yes	Display name (e.g., "2025-2026")
Start Date	Yes	First day of the academic year
End Date	Yes	Last day of the academic year

Setting the Current Year

Click Set as Current on an academic year to make it the active year. Classes and exams default to the current academic year.

Sections

Sections are subdivisions within a grade level (e.g., Section A, Section B).

Creating a Section

Field	Required	Description
Name	Yes	Section identifier (e.g., "A", "B", "C")

Setup Order

For a new institution, set up academic structure in this order:

1. Academic Levels - Create all grade levels first
2. Academic Years - Create the current academic year
3. Sections - Create sections (A, B, C, etc.)
4. Then proceed to create Classes using these levels, years, and sections

Tips

• Create all grade levels at once during initial setup
• The current academic year is automatically selected when creating new classes
• You can have multiple academic years configured - useful for planning ahead
• Sections are shared across all grades (e.g., if you create sections A, B, C, they are available for every grade level)