Announcements
Announcements let administrators communicate with users across the organization. Create targeted messages for specific branches, roles, or the entire organization. Schedule announcements for future delivery or send them immediately.
Creating an Announcement
1
Navigate to Announcements
Go to Announcements from the sidebar. You'll see a filterable list of all announcements with status pills showing totals, sent, scheduled, and draft counts.
2
Create New Announcement
Click Create Announcement. Choose to start from scratch or use a pre-built template (welcome, exam, holiday, maintenance, reminder, emergency, or event).
3
Fill in Details
Enter the title, content, and priority level. Select target branches and roles to control who sees the announcement.
4
Schedule or Send
Set a Publish At date and time to schedule, or leave it empty to save as a draft. Click Send Now to deliver immediately.
Announcement Fields
| Field | Required | Type | Description |
|---|---|---|---|
Title | Required | text | Announcement headline displayed in the notification list and emails. |
Content | Required | textarea | Full announcement body. Supports rich text formatting. |
Priority | Required | select | Urgency level: Low, Medium, High, or Urgent. Affects display prominence. |
Target Branches | Optional | multi-select | Select specific branches. Leave empty to target all branches. |
Target Roles | Optional | multi-select | Filter recipients by role (e.g., Learners only, Instructors only). |
Publish At | Optional | datetime | Schedule for future delivery. Leave empty to save as draft. |
Announcement Templates
BeamEdUp provides 7 pre-built templates to speed up common announcements:
- Welcome — Onboarding messages for new users
- Exam — Exam schedules, reminders, and result publications
- Holiday — Holiday schedules and closures
- Maintenance — Planned downtime or system maintenance notices
- Reminder — General reminders for deadlines, events, or tasks
- Emergency — Urgent notices requiring immediate attention
- Event — Event invitations, workshops, and extracurricular activities
Announcement Statuses
- Draft — Saved but not yet sent or scheduled. Can be edited freely
- Scheduled — Set to send at a future date/time. Can be edited until the scheduled time
- Sent — Delivered to all targeted recipients. Read rate is tracked
Delivery Tracking
The announcements list shows the total recipients and read rate for each sent announcement. Use filters to view by status (draft, scheduled, sent), priority level, or target branch.