Roles & Permissions

Manage user roles and their permissions within your organization.

Accessing Roles Settings

Go to Settings > Roles from the settings home page.

Default Roles

BeamedUp comes with five built-in roles:

Role	Description	Can Be Modified?
Organization Admin	Full access to all features	No
Branch Admin	Branch-scoped management	Yes
Instructor	Teaching and assessment features	Yes
Learner	Learning and exam-taking features	Yes
Guardian	Child monitoring features	Yes

Viewing Role Details

Click on a role to see its complete permission set displayed as a permission tree. Permissions are grouped by module:

• Users - Create, read, update, delete users
• Classes - Manage classes, rosters, timetables
• Exams - Create, publish, assign exams
• Questions - Manage question bank
• Grading - Grade submissions
• Analytics - View performance data
• Reports - Generate reports
• Settings - Access configuration
• Announcements - Create and manage announcements
• Branches - Manage branches

Each permission shows a checkbox indicating whether it is granted to the role.

Creating Custom Roles

Click Create Role to define a new role:

1. Enter a Role Name and Description
2. Use the Permission Tree to select which permissions this role should have
3. Click Save

Custom roles appear alongside the default roles and can be assigned to users.

Cloning a Role

Click Clone on an existing role to create a copy. This is useful when you want a role similar to an existing one with minor differences.

Editing a Role

Click Edit on a role to modify its permissions. Changes affect all users currently assigned to that role.

Tips

• Use custom roles for specialized positions (e.g., "Lab Instructor" with class access but no grading)
• Clone existing roles and adjust permissions rather than building from scratch
• Review role permissions periodically to ensure they match your institution's policies
• The Organization Admin role cannot be modified - this ensures there is always a fully-privileged account