Understanding Roles
The 5 roles and what each can do
BeamEdUp has 5 distinct user roles, each with specific permissions and capabilities. Understanding these roles is essential for setting up your organization correctly.
Role Overview
Organization Admin
Full control over their organization. Creates branches, manages users, configures settings, and oversees all operations.
✓ All branches
✓ All users
✓ All exams & results
✓ Billing & subscription
✓ Organization settings
Branch Admin
Manages a specific branch (campus). Can manage users, classes, and exams within their assigned branch only.
✓ Branch users
✓ Branch classes
✓ Branch exams
✓ Branch analytics
✓ Branch settings
Instructor
Creates and manages exam content. Grades submissions, manages classes, and communicates with students.
✓ Question bank
✓ Exam creation & grading
✓ Class management
✓ Student analytics
✓ Announcements
Learner
Takes exams, studies using tools, earns badges, and tracks academic progress.
✓ Assigned exams
✓ Study tools
✓ Gamification
✓ Certificates
✓ Practice tests
✓ Typing master
Guardian
Monitors their child's academic progress, upcoming exams, results, and certificates.
✓ Child's exams
✓ Performance analytics
✓ Certificates
✓ Notifications
✓ Report cards
Permission Matrix
This table shows at a glance which roles can access which features:
| Feature | Org Admin | Branch Admin | Instructor | Learner | Guardian |
|---|---|---|---|---|---|
Manage Branches | |||||
Manage Users | |||||
Manage Classes | |||||
Create Questions | |||||
Create & Assign Exams | |||||
Grade Submissions | |||||
Take Exams | |||||
View Analytics | |||||
Study Tools | |||||
Manage Settings | |||||
Billing & Subscription |
Role Hierarchy
Roles follow a natural hierarchy. Higher roles can see and manage what lower roles do, but not vice versa. Organization Admin has the widest access, while Learner and Guardian have the most focused, task-specific access.