Understanding Roles

BeamedUp uses role-based access to ensure each user sees only the features relevant to them. There are five roles available in the organization portal.

Roles at a Glance

Role	Who	What They Do
Organization Admin	School director, principal, IT admin	Manages the entire organization - branches, users, settings, billing
Branch Admin	Campus head, vice principal	Manages a specific branch - users, classes, and exams within their campus
Instructor	Teacher, professor, trainer	Creates exams and questions, manages classes, grades submissions
Learner	Student	Takes exams, views results, uses study tools
Guardian	Parent, family member	Monitors their child's academic performance and exam results

Organization Admin

The Organization Admin has the highest level of access within the portal. This is typically the person who registered the organization.

What they can do:

• Create and manage branches (campuses)
• Create and manage users (all roles)
• Create and manage classes, exams, and questions
• Configure organization settings (branding, academic structure, roles)
• View analytics and generate reports across all branches
• Manage subscription and billing
• Create announcements for the entire organization
• View audit logs of all activities
• Import and export users via CSV

Sidebar navigation: Dashboard, Branches, Users, Classes, Exams, Question Bank, Grading, Calendar, Announcements, Notifications, Analytics, Reports, Audit Logs, Support, Settings

Branch Admin

Branch Admins manage a specific campus or location. They have similar capabilities to the Organization Admin but scoped to their assigned branch.

What they can do:

• Manage users, classes, and exams within their branch
• View analytics for their branch
• Create announcements for their branch
• Configure branch-level settings

Sidebar navigation: Dashboard, Users, Classes, Exams, Question Bank, Grading, Calendar, Announcements, Notifications, Analytics, Reports, Support, Settings

Instructor

Instructors are the teachers and trainers who create educational content and assess students.

What they can do:

• Create and manage questions in the question bank
• Create, configure, and publish exams
• Assign exams to their classes
• Grade student submissions (essays, subjective questions)
• View class rosters and timetables
• View analytics for their students
• Monitor exams with proctoring tools

Sidebar navigation: Dashboard, Classes, Exams, Question Bank, Grading, Calendar, Announcements, Notifications, Analytics, Support, Settings

Learner

Learners are the students who take exams and use study tools.

What they can do:

• View their dashboard with stats, gamification, and schedule
• View and take exams assigned to them
• Review exam results and answers
• View gamification features (achievements, leaderboard, points)
• View attendance records
• View report cards

Sidebar navigation: Dashboard, Exams, Test Series, Attendance, My Report Cards, Calendar, Analytics, Notifications, Gamification

Guardian

Guardians are parents or family members who monitor their children's academic progress.

What they can do:

• View a parent dashboard with all linked children
• Switch between multiple children using the child selector
• View each child's upcoming and completed exams
• Monitor performance trends via analytics
• View class rank and comparison data
• Access their child's certificates

Sidebar navigation: Dashboard, Exams, Attendance, Report Cards, Notifications, Calendar, Analytics, Settings, Gamification

Role Permissions Summary

Feature	Org Admin	Branch Admin	Instructor	Learner	Guardian
Manage branches	Yes	-	-	-	-
Manage users	Yes	Branch only	-	-	-
Create classes	Yes	Branch only	-	-	-
Create exams	Yes	Yes	Yes	-	-
Create questions	Yes	Yes	Yes	-	-
Grade submissions	Yes	Yes	Yes	-	-
Take exams	-	-	-	Yes	-
View child's data	-	-	-	-	Yes
View analytics	All	Branch	Own classes	Own	Child's
Manage settings	Yes	Limited	-	-	-
Subscription & billing	Yes	-	-	-	-

For the complete permissions matrix, see the Role Permissions Reference.